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On-site General Manager

Company Name:
Professional Community Management
Location: Hemet, CA
Professional Community Management of CA, Inc. (PCM) is seeking a General Manager to join our growing team. Will represent PCM with the Association Board of Directors as the on-site manager. Will fulfill the obligations of the management contract in conjunction with the goals and objectives of the Board of Directors. Works under the direct supervision of the Regional Vice President. Has significant contact with Board of Directors, committees, residents, guests, contractors, vendors, outside groups and associations, employees and city staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
Implements Board policy and directives within the scope of the management contract. Supervise all on-site personnel, and oversee contractors providing service to the community
Responsible for employee hiring, development, and performance management
Prepares annual budget estimates for Board action and approval. Reports the monthly financial obligation of the Association and distributes the financial data to the Board of Directors
Administers the various functions of the community within the projected and approved operating budget, and advises the Board of Directors of significant operational problems or deviations from the management plan.
Acts as liaison between the Board of Directors and residents in the execution of the established policies and the conveyance of resident grievances
Analyzes financial reports, coordinates input of professional advisors, implements recommended procedures
Establishes priorities, provides advice to the Board concerning major expenditures
Supervises expenditures to conform with budget guidelines
Establishes budget controls and prepares budget recommendations
Ensures day-to-day compliance with Injury and Illness Prevention Program, Hazard Communication Program and any supplemental programs that are required by CAL or FED/OSHA for the facility.
Meets as needed with Safety and Workers Compensation Specialist for safety inspections. Follows up on inspection report to ensure that unsafe practices or conditions are corrected.
Develop agenda and conduct monthly staff Meetings. Arrange for monthly safety training for staff with Safety and Workers Compensation Specialist.
Attend bi-weekly Design Review Committee Meetings. Assists Committee in responding to Home Improvement Applications submitted by homeowners.
Oversees and takes appropriate action to enforce the Association's CC&Rs, Rules and Regulations and Design Guidelines.
Develops the agenda and prepares the supporting documents for the monthly Finance Advisory Committee and takes minutes at the meeting.
Prepare "General Manager's Message" for Association's monthly publication "The View".
Conduct Homeowner Orientations semiannually or as needed.
Attend Committee Meetings to represent Board Liaison, when liaison is the declarant.
Conduct monthly landscape walks with Landscape Maintenance Company.
Develops the agendas and prepares the supporting documents for the board of directors open and executive session meetings.
Develops the agenda and prepares the supporting documents for the Annual Meeting as specified in the governing documents.
Assembles and mails annual audits and annual disclosures as prescribed by law.
Oversees general maintenance and improvements to association buildings and common area landscaping including clubhouse facilities.
Responsible for completion of Board approved projects.
Review and sign all vendor invoices. Verify for accuracy by checking billing codes to verify appropriate operating/reserve account is being utilized.
Make recommendations regarding special facility maintenance and/or landscaping needs of the community for common area maintenance.
Establish and maintain good working relationship with Declarant. Keep declarant informed of important matters that arise in the community.
Pickup maintenance materials and supplies when necessary for small on-site repairs.
Prepare Requests for Proposals and Scopes of Work to solicit bids from contractors.
The preceding functions have been provided as examples of the types of work performed by employees assigned to this job classification. Management reserves the right to add, modify, change or rescind the work of different assignment positions.

NON-ESSENTAL RESPONSIBILITES:
Assist with other jobs and other duties as necessary.

QUALIFICATIONS:
Minimum 3-5 years experience with increasing responsibility in community association management. Previous experience in maintenance supervision, recreation management, project development or real estate related fields helpful.
Graduation from an accredited four-year college with major course work in a field related to property management, HOA management or equivalent education and experience required.
CCAM and/or other related industry designations required. PCAM preferred.
Knowledge of basic association CC&R's, By-laws and Articles of Incorporation with ability to read, understand and implement said guidelines.
Knowledge of accepted management practices and procedures, building and grounds maintenance requirements, personnel development and administration, and budget and finance.
Ability to apply principles, practices and objectives of recreation, administration and management
Knowledge of community association development
Ability to report and motivate employees to accomplish established goals within the related areas of responsibility
Ability to establish work standards, and to evaluate personnel performance
Ability to prepare and supervise the keeping of a variety of records and reports
Ability to research problems and prepare written recommendations
Ability to communicate effectively with others in English both orally and in writing
Valid CA Driver's License and proof of valid auto insurance


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